In May 2016, OSHA published its new recordkeeping rule, officially named “Improve Tracking of Workplace Injuries and Illnesses.” The rule dictates that employers with more than 20 full-time employees, including printing operations, must submit their work-related injury and illness records from their completed 2016 OSHA Form 300A to a new OSHA website. OSHA has stated that once the data is collected they will publish the data on its web page.
The submission deadline originally was set for July 1, 2017, but was delayed to December 1, 2017. Although OSHA has stated that they want to revise the rule prior to the December 1, 2017, deadline, at the time of this email they have not issued and changes. Therefore, printing operations with more than 20 full-time employees should plan on meeting the December 1, 2017, deadline.
In order to accept the data, OSHA created the Injury Tracking Application (ITA). The Web-based form allows employers to electronically submit required injury and illness data from their completed 2016 OSHA Form 300A. The application will be accessible from the ITA webpage at https://www.osha.gov/injuryreporting/index.html.
The data submission process involves four steps:
- Creating an establishment
- Adding 300A summary data
- Submitting data to OSHA
- Reviewing the confirmation email.
The secure website offers three options for data submission. One option will enable users to manually enter data into a web form. Another option will give users the ability to upload a CSV file to process single or multiple establishments at the same time. A third option will allow users of automated recordkeeping systems to transmit data electronically via an application programming interface (API.)
In order to demonstrate that you have met the new reporting requirement, you should keep copies of all of the electronic correspondence from OSHA.
If there is a further delay of the reporting deadline or a change in the regulation, we will let you know.